# How can I translate a whole PDF, Word or PowerPoint file and keep its original layout, ideally for free? Source page: https://aitools-zh.pages.dev/en/guides/translate-pdf-keep-layout-free/ Published 2026-11-04 · updated 2026-11-04 · AI Tools by Use Case ## Short answer For an occasional file, Doc Translator is free with no registration and handles PDF, Word, Excel and PowerPoint using Google Translate. DeepL's free account allows only 1 file translation a month (PDF, Word or PowerPoint, up to 5 MB and 100,000 characters); DeepL Pro Individual (€7.49 a month, billed yearly) raises that to 3 files of up to 30 MB, and Team (€24.99 per user) to 20 files plus Excel. If you mainly need to read a PDF rather than send a translated copy, Immersive Translate shows the original and translation side by side. ## Comparison | Tool | Why it fits (from official info) | Pricing | Official pricing | Checked | |---|---|---|---|---| | [Doc Translator](https://aitools-zh.pages.dev/en/tools/doc-translator/) | Free and no registration: upload a PDF, Word, Excel or PowerPoint file and it puts the Google Translate output back where the original text was. Supports 109 languages according to the site. Good for one-off files; there are no glossaries or team features. | Free | The official site says it is free, with no registration required. | 2026-11-04 | | [DeepL](https://aitools-zh.pages.dev/en/tools/deepl/) | Best if you translate files regularly and want glossaries. Free: 1 file a month, PDF/Word/PowerPoint up to 5 MB and 100,000 characters. Individual €7.49/month yearly: 3 files, 30 MB. Team €24.99 per user/month: 20 files, Excel, bulk translation. Business €49.99 per user/month: 100 files, 100 MB. | Freemium | Official pricing page (EUR, billed yearly): Free has 50,000 characters and 1 file translation a month (up to 5 MB); Individual €7.49/month (300,000 characters, 3 files a month, up to 30 MB); Team €24.99 per user/month (1,000,000 characters, 20 files, bulk file translation); Business €49.99 per user/month (unlimited characters, 100 files, up to 100 MB). Individual and Team have a 30-day free trial. | 2026-11-04 | | [Immersive Translate](https://aitools-zh.pages.dev/en/tools/immersive-translate/) | Best for reading: shows PDFs, EPUB books and web pages as bilingual side-by-side text, and offers BabelDOC layout-preserving translation. Free use has a daily request limit; Pro and Max subscriptions raise it (see the official site for prices). | Freemium | Free to use, with a daily request limit for free users (higher after registering); paid Pro and Max subscriptions are monthly or yearly with a trial plan; see the official site for prices. | 2026-11-04 | ## How to do it with AI 1. Check the file first: if the PDF is a scan (a picture of text), make sure the tool handles scanned PDFs, or convert it to text with OCR before translating. 2. Check the size and character count against the free limits: DeepL's free account takes files up to 5 MB and 100,000 characters, and only 1 file a month. 3. For a one-off file you can share with a third-party service, try Doc Translator (no account) and compare the result with DeepL's free file translation. 4. If the document is confidential, read each service's privacy terms before uploading; DeepL Pro plans list no data training. 5. Open the translated file and check tables, headers, numbers and names line by line; machine translation can shift text boxes and get terms wrong. 6. If you translate files every month, use a paid plan with glossaries (DeepL Individual includes 1 glossary, Team 5) so recurring terms stay the same. ## A glossary list you can adapt before translating (our suggested wording, not a test output) ``` Source term -> Target term Purchase Order -> Bestellung Lead time -> Lieferzeit Unit price -> Stückpreis Do not translate: product names, model numbers, company names. ``` ## Hands-on log - 2026-11-04 · Not tested: Not tested hands-on yet. DeepL file translation needs an account; Doc Translator needs no account and is a candidate for a real test in a later update. This page uses only what the official pages state. ## China-made vs Western: Youdao Translate next to DeepL, Doc Translator and Immersive Translate Youdao Translate, from NetEase Youdao, is listed in our mainland China section and is the common choice for document translation inside mainland China. | Need | Youdao Translate | DeepL / Doc Translator / Immersive Translate | |---|---|---| | Document translation | Document translation, PDF to Word, web page, audio/video and arXiv paper translation | DeepL: PDF, Word, PowerPoint (Excel from Team); Doc Translator: PDF, Word, Excel, PowerPoint; Immersive Translate: PDF, EPUB, subtitles, web pages | | Free use | Free text translation; check the site for document limits | Doc Translator free with no account; DeepL 1 file a month; Immersive Translate daily request limit | | Paid plans | Membership and enterprise plans; prices on the official site | DeepL from €7.49/month yearly; Immersive Translate Pro and Max | | Extras | Polishing, grammar correction, human translation | Glossaries and team admin (DeepL), bilingual side-by-side reading (Immersive Translate) | ## FAQ ### Can I translate a PDF for free and keep the formatting? Yes. Doc Translator is free with no registration and puts the translation back into the original layout of PDF, Word, Excel and PowerPoint files. DeepL's free account also translates PDFs with layout preserved, but only 1 file a month, up to 5 MB and 100,000 characters. Sources: https://www.onlinedoctranslator.com/en/, https://www.deepl.com/en/pro, https://support.deepl.com/hc/en-us/articles/360020582359-File-formats ### How many files can I translate with DeepL each month? Free: 1. Pro Individual: 3. Pro Team: 20 per user. Pro Business: 100 per user. Enterprise: custom. Sources: https://www.deepl.com/en/pro ### How much does DeepL Pro cost for document translation? On the pricing page checked 2026-11-04 (euro prices, billed yearly): Individual €7.49 a month, Team €24.99 per user a month, Business €49.99 per user a month. Individual and Team have a 30-day free trial. Sources: https://www.deepl.com/en/pro ### Can DeepL translate Excel files? Not on the free account or Pro Individual. Excel (.xlsx) file translation starts at Pro Team, up to 20 MB, and Business allows up to 30 MB. Sources: https://support.deepl.com/hc/en-us/articles/360020582359-File-formats ### What is the maximum file size for DeepL file translation? 5 MB on the free account, 30 MB on Individual and Team, and 100 MB on Business and Enterprise for PDF, Word and PowerPoint. Sources: https://www.deepl.com/en/pro, https://support.deepl.com/hc/en-us/articles/360020582359-File-formats ### Is Immersive Translate free? Yes, it can be used for free with a daily translation request limit, which is higher after you register. Paid Pro and Max subscriptions have higher limits. Sources: https://immersivetranslate.com/en/pricing/ ### What does Doc Translator use to translate? Its site says it uses Google Translate for the text and then re-inserts the translation into your document to keep the layout. Sources: https://www.onlinedoctranslator.com/en/ ## Sources - https://www.deepl.com/en/pro - https://support.deepl.com/hc/en-us/articles/360020582359-File-formats - https://www.deepl.com/en/translator/files - https://www.onlinedoctranslator.com/en/ - https://immersivetranslate.com/en/pricing/ - https://fanyi.youdao.com/ - https://www.youdao.com/ Prices and features can change; check each official site. No ratings, no affiliate links.